Delibroom - meeting room booking and scheduling system

A system of applications for mobile smartphones, tablets and website designed to solve problems with organizing meetings and monitoring meeting room status saving 2-3 hours for managers for meetings preparation. 

delibroom case


Delibroom as a system of applications for smartphones and tablets was developed by the company for their internal meeting room management. After a short analysis on how much time spend for meeting arrangement and how much frustrating stolen meeting rooms can be, they decided to create a digital tool making the processes automated. It serves as a comprehensive business tool allowing management of office premice as well as combined working from a home office.


Development of a convenient and easy-to-use tool to allow users to organize in-house meetings and monitor planned meetings. Simultaneously, the tool needed to be easy to support and deploy without additional services, resources, and infrastructure by non-technical users. Another goal required the product to have maximum flexibility for customization, and low implementation costs in order to be suitable for companies and teams of any size.


A thorough analysis of the tools that are presented to the target market. Highlighting their strong and weak points for the creation of a roadmap of the future system. Creation of an outstanding branding system for delivery of the unique value and vibes.




Dev process





Steps of implementation

A thorough analysis of the market

The analysis revealed the dropbacks of the main competitors: Inability to work without third-party services or additional infrastructure; Complicated processes for booking and managing meeting rooms; Inability to monitor planned meetings or to book a meeting on the fly outside the office.The plan for the future product included the architecture basic composition, features roadmap implementation, risk evaluation and branding composition. In order to simplify the process of booking meeting rooms and amplify convenience, the mobile applications became the basis of the system.

Development of application for smartphones

Totally custom mobile application included the technological solutions for a company team management. Security and data privacy means were placed in priority. In the stage of prototype creation, the identity branding system was developed together with the visual representation of the system interfaces. The model of generalised user experience represented with the prototype, passed A\B testing by the target groups of users. The analysis of their feedback made corrections in the initial user flow for a better receipt of the apps by the target audience. Smartphone app was made with Flutter technology for any platform. After throughout testing, the app was launched in the market. 

Development of tablet applications

Tablet applications should serve as supplementary tools that improve the quality of meeting room management. These applications have separate functional scopes and user experience models as they are used under non-similar conditions if compared with smartphone applications. As a result, they should create a unified system, comfortable for both, remote and office staff. The pairing of the applications was planned as instant to reduce the time needed for this option and improve user-friendliness. In addition to basic apps, the system received the promotional landing for better user support and services promotion. 


The team developed a multipurpose solution for any use case platform: the primary app for mobile and the meeting room app for tablet. This approach allows a wide range of users to access the product. A promotional website allows even wider distribution and users support services. As a result, the team got the system, developed from scratch that has unique market features and appearance. As far as the basic prototype was based on the business analysis and passed several iterations after user testing before market launch, it was positively adopted by the first market users. All business challenges of a target user were taken into account, the product is flexible and easy to configure and use, which allows it to be successfully integrated into companies of any size.


Managed meetings per Week


New Companies per Month


Hours saved due to managed meetings

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    What Will Happen Next?
    Our dedicated manager will check your initial requirements and send the introduction letter to the stated email
    We will sign the NDA to protect your ideations and data from any threats
    We will take a call with you to discuss all the details of your future product and the ways we can cooperate in the most efficient way
    We sign down any required contracts and liabilities describing all specifications
    We start the discovery phase to make the product suit every requirement that may arise in the course of its use by the target audience
    Tallinn Estonia
    7 Kaupmehe, Tallinn,
    10114, Estonia
    Berlin Germany
    4 Potsdamer Straße, Berlin,
    10785, Germany
    Malmö Sweden
    Anna Lindhs Plats 4,
    211 19 Malmö, Sweden

    Get a successful product out the door effortlessly